Library Policies

Polices relevant to the public as approved by the Board of Trustees of the Public Library

Anti-Discrimination Policy

The Patchogue-Medford Library does not discriminate on the basis of race, color, national origin, sex, religion, marital status, age, sexual orientation or disability in employment or the provision of services. The Library encourages all residents to participate in its programs and activities.

Adopted by the Board of Trustees

April 20, 1999

Revised June 20, 2006

Printable full text of the Anti-discrimination Policy.

Bulletin Boards and Handouts

GUIDELINES FOR BULLETIN BOARDS AND HANDOUTS

The bulletin boards are available for the display of posters and notices, All display items and handouts must be submitted to and approved by the staff member in charge. Unauthorized material will be discarded. When space is available, after the Library’s own needs have been satisfied, community notices of a cultural, recreational, educational, or community service nature may be posted subject to the following guidelines:

1. Priority may be given to other tax-supported agencies and to local groups and organizations.
2. The following may not be posted or handed out:
   • Notices of religious activities
   • Notices of political parties or candidates or notices advocating the election of any candidate or a stand on any issue on the election ballot
   • Posters, petitions or other types of notices advocating a position on a public issue (although the library may set up its own display to provide background information on the issue)
   • Notices or advertisements by profit making individuals or organizations. Exceptions may be made by the staff member in charge.
   • Material that invades the rights of others
   • Appeals for funds or membership
3. Legal notices are limited to the designated posting section and must include posting dates.
4. Size and appearance of material is taken into consideration. Items my be refused because of their size if at the time there is no available space to display or distribute them. The quantity accepted for each handout will be determined by the available space and the anticipated demand.
5. Notices will be dated when received and generally posted for a one month period.
6. All materials displayed are the responsibility of the organization or group providing the material. The name of the organization or group must appear on the item.
7. Only Library notices will be placed on Library windows and doors.
8. The Library will accept copies of unsolicited newspapers and other periodicals for possible in-house display and use.
9. It is not permitted to petition, solicit, canvass or distribute literature on Library property,
10. Approval of a display or exhibit does not imply Library endorsement of the individual organization or its views.
11. The Library is not responsible for notices removed or not posted.

Approved 9/15/1992

Revised 5/18/2004

Printable full text of the Bulletin Board

Cell Phone Use

Many people come to the library to find a quiet place to read and to study. Please respect others’ needs for quiet and observe these guidelines for cell phone use and in the library.

1. Please turn the cell phone ringer off or to vibrate upon entering the building.
2. Talking on cell phones is acceptable in:
   1. Main and Side entrance ways (between glass doors)
   2. Main floor video browsing area
   3. Lower lobby
3. Talking on cell phones is prohibited in all other areas.
4. Please use a low voice when talking on a cell phone in the acceptable areas.
5. The Library reserves the right to ask patrons to leave the building if they are talking on cell phones in areas other than those listed above or if they are disturbing others in any area of any of the library.

Approved: 3/18/1997

Revised: 8/17/2004

9/18/2007

6/19/2012

Printable full text of the Cell Phone Use Policy

Circulation Policy

LIBRARY CARDS:

1. The Patchogue-Medford Library issues library cards without charge to residents of its chartered service area – the Patchogue-Medford School District.

2. Proof of residence and identity is required at the time of initial application and renewal. Acceptable forms of proof must include the applicant’s name and current address. For the purposes of this section, a post office box is not sufficient proof of residency.

Any one of the following
1. Current NY State Driver’s License
2. Current Government issued picture ID with name and address Or Two current items from the following that show address:

1. Automobile registration (current)
2. Voter Registration post card
3. Auto Insurance
4. Utility bill
5. Credit card statement
6. Cancelled check
7. Bank Statement
8. Lease
9. Tax bill

If you do not have these forms of ID please check at the Main Desk to see what else you can
use. If necessary a postcard can be sent to your address for verification.

3. Students in Grade 9 through 12 who reside in the Library District may use a Student I.D. issued by a school within the boundaries of the Library District.

4. A parent or legal guardian must be present with their minor child through grade eight (8) at the time of initial application and renewal. For the purposes of this section, a minor’s residency shall be presumed to be that of his or her parents or legal guardian.

5. The Patchogue –Medford Library will issue a full-access library card without charge to those nonresidents of the Library District who:

a. Are owners of a business located in the Library District. Proof of ownership is required at the time of initial application and renewal.
b. Are employees of a business/school located in the Library District. Proof of employment is required at the time of initial application and renewal.
c. Own assessable property in the Library District. Proof of property ownership is required at the time of initial application and renewal.

6. Cards issued as enumerated in items 1 through 5 above are valid for two years.

7. The Library acknowledges the right to Library service by those that are homeless; conversely, the Library has a legitimate need for an address where notices can be sent. In such cases the Library will accept alternative identification/proof of residence, including but not limited to:

a. The address of a shelter, church or other social service entity where they can receive mail
b. A PO Box with the rental agreement
c. An email address

If an individual can furnish none of the above, they may complete an affidavit that they reside within the Library District to receive a card. Proof of identity is still required. Cards will be issued for one year. All other borrowing rules and regulations shall apply.

8. The Patchogue-Medford Library will issue cards to students who attend colleges in the Library District who reside outside of Suffolk County. Cards will be issued for one year and will be for Local Use Only. All other borrowing rules and regulations shall apply. Students who reside inside the county should apply for cards at their local library.

9. In its role as the Central Library for the Suffolk Cooperative Library System, the Patchogue-Medford Library will issue cards to those residents of the System Service Area (Suffolk County) that do not have a Library or a contract for Library Service. Cards will be issued for one year and will be for Local Use Only. All other borrowing rules and regulations shall apply.

10. The Patchogue-Medford Library is a member of the Suffolk Cooperative Library System (SCLS) and as such follows the SCLS Resource Sharing Code as established by SCLS and its member libraries. Any borrower possessing a valid full service borrower’s card, in good standing, issued by any member library of SCLS may utilize the resources of the Patchogue-Medford Library and borrow items through direct access. The following restrictions apply to direct access loans;

a Materials that do not circulate to local residents;
b Materials that are in high demand by local residents;
c New DVDs (in the collection less than one year)

The Library Director in consultation with the staff may determine, based on local usage patterns, what items are in high demand.

11. The Patchogue-Medford Library agrees to make its full collections available through inter-library loan to other member libraries of the Suffolk Cooperative Library System under the rules and procedures as defined by SCLS. The following restrictions apply to inter-library loans;

a) Materials that do not circulate to local residents;
b) Materials that are in high demand by local residents;
c) New DVDs (in the collection less than one year)

12. The Library Director may use his/her discretion to issue Local Use Only cards for shorter periods of time to accommodate temporary situations, i.e. summer visitors, so that access to information is not unduly restricted.

13. Library cardholders are responsible for all materials borrowed with their library cards.

14. Borrowing privileges will be suspended when a bill has been sent by any library in the Suffolk Cooperative Library for overdue or damaged materials, or more than $10.00 in fines is owed to the Patchogue-Medford Library.

15. The Library limits to 99 the total number of items that may be charged out on a PML card.

B. LOAN PERIODS

The Library Director in consultation with the staff may determine loan periods and limits on the number of items being borrowed per transaction, based on local usage patterns, the size of various collections and what items are in high demand, so long as items are not unduly restricted.

C. FINES AND FEES

Material Loan Period Fine amount (Daily/Maximum)
New Books 21 days .05/$5.00
General Collection 21 days .05/$5.00
Test Prep 21 days .05/$5.00
Magazines 7 days .05/$5.00
Kits and Puzzles 21 days .05/$5.00
CD Books and Playaways 21 days .05/$5.00
Compact Discs 21 days .05/$5.00
AV Equipment 21 days $1/$10.00
eReaders 21 days $1/$10.00

Non-Fiction DVD 21 days $1/$10.00
Fishing Poles 21 days $1/$10.00
DVDs, Video Games, Playaway Views 7 days $1/$10.00
Museum Passes 3 days $25/$150.00
Lost Library Card $1
Lost or damaged items Cost of materials

D. RESERVES & INTERLIBRARY LOANS

All materials in the circulating collection of the Patchogue-Medford Library can be reserved. Items not available in the collection may be requested through interlibrary loan from members of the Suffolk Cooperative Library System. Because of potential fees associated with out-of-county Interlibrary loan, this service will only be done for PML card holders. Non-residents should see their home library for this service.

E. RENEWALS

Patrons may not renew New items, AV materials with a star (new or in high demand), fishing rods, puzzles, magazines or bilingual kits. All other items are renewable 2 times, unless they have been reserved by another patron. Items can be renewed in person, by telephone or online.

F. NOTICES

Patrons may request that notices be sent via email. In addition to overdue and notices that reserved materials are ready for pick-up, a courtesy notice is sent a few days in advance of the due date of materials.

Overdue notices are sent for 7-day load items when they are 7 days overdue. For all other material, a notice is generated when it is 3 weeks overdue. The second and final notice is a bill. All borrowing privileges are suspended until the materials(s) are either returned or paid for.

 

G. LOST CARDS

Notify the Library immediately if your card is lost or stolen. You are responsible for all items checked out with your card. There is a replacement fee of $2.00

Approved: July 20, 2010
Revised: August 2011
Revised:November 2013
Board of Trustees

Printable full text of the Circulation Policy

Code of Ethics

Pursuant to the provisions of Sections 805a and 806 of the General Municipal Law, the Board of Trustees recognizes that there are rules of ethical conduct for public officers and employees which must be observed if a high degree of ethical conduct is to be obtained and if public confidence is to be maintained. It is the purposc of this resolution to promulgate rules of ethical conduct for the officers and employees of the Board of Trustees. These rules shall serve as a guide for official conduct of the officers and employees of the Board of Trustees. The rules of ethical conduct of this resolution as adopted, shall not conflict with, but shall be in addition to any prohibition of Article 18 of the General Municipal Law or any other general or special law relating to ethical conduct.

Every officer and employee of the district shall be subject to and abide by the following standards of conduct:

1. Gifts: An officer or employee shall not directly or indirectly solicit any gift or accept or receive any gift having a value of$75 or more, whether in the foml of money, services, loan, travel, entertainment, hospitality, thing or promise, or any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence him or her in the performance of his or her official duties or was intended as a reward for any official action on his or her part.

However, nothing herein should be construed as prohibiting the traditional exchange of holiday gifts provided discretion is used to ensure that gifts of value are not accepted by Trustees. Gifts from children that are principally sentimental in nature and of insignificant financial value may be accepted in the spirit in which they are given.

2. Confidential information: An officer or employee shall not disclose confidential infOlmation acquired by him or her in tbe course of his or her official duties or use such information to further his or her personal interest.
3. Representation before the Board: An officer or employee shall not receive or enter into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before the Board.
4. Representation before the Board for a contingent fee: An officer or employee shall not receive or enter into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before the Board, whereby the compensation is to be dependent or contingent upon any action by the Board with respect to such matter, provided that this paragraph shall not prohibit the fixing at any time of fees based upon the reasonable value of the services rendered.
5. Disclosure of interest in matters before the Board: To the extent that he or she knows thereof, an officer or employee, whether paid or unpaid, who participates in the discussion or gives official opinion to the Board on any matter before the Board shall publicly disclose on the official record the nature and extent of any direct or indirect financial or other private interest that he or she has in such matter.
6. Investments in conflict with official duties: An officer shall not invest or hold any investment directly in any financial, business, commercial or other private transaction that creates a conflict with his or her official duties.
7. Private employment: An officer or employee shall not engage in, solicit, negotiate for or promise to accept private interests when that employment or service creates a conflict with or impairs the proper discharge of his or her official duties.
8. Future employment: An officer or employee shall not, after the termination of service or employment with the Board, appear before the Board or any panel or committee of the Board, in relation to any case, proceeding, or application in which he or she personally participated during the period of his or her service or employment or that was under his or her active consideration. This shall not bar or prevent the timely filing by an officer or employee of any claim, account, demand or suit against the Board on his or her own behalf or on behalf of any member of his or her family arising out of any personal injury or property damage or for any lawful benefit authorized or permitted by law.
9. The Director of the Patchogue-Medford Library shall distribute a copy of this Code of Ethics to each officer and employee of the Library within thirty (30) days after its effective date. Each officer and employee elected or appointed thereafter shall be furnished a copy before entering upon the duties of their office or employment.
10. In addition to any penalty contained in any other provision of law, any person who knowingly and intentionally violates provisions of this Code may be fined, suspended or removed from office or employment in the manner provided by law.

Cross Ref: Board Bylaws, Article VIII, Section 1. Ethics

Adopted by the Board a/Trustees

November 21,2000

Revised May 17, 2011

Printable full text of the Code of Ethics

Computer and Digital Resources Policy

In response to advances in technology and the changing needs of the community, the Patchogue-Medford Library endeavors to develop digital collections, resources and services that continue to meet cultural, informational, recreational and educational needs.

• The Library has no control over information on the Internet and cannot be held responsible for its content.
• The Library makes no warranty, expressed or implied, for the timeliness, accuracy or usefulness of information accessed via the Internet.
• The Library’s computer equipment may not be used to harass, disrupt, or embarrass other users, library staff, or the public.
• The Library assumes no responsibility for costs, liabilities, claims, loss of data, service interruptions or damages arising from the use of digital information resources.
• As with other library materials, restriction of a child’s access to digital resources is solely the responsibility of the parent/ legal guardian.

The Patchogue-Medford Library provides access to a broad range of digital resources. Use of these resources not consistent with the Library’s policies and procedures will result in the loss of privileges. All copyright and licensing agreements must be respected. Any violation of local, state, federal or international laws will be handled with appropriate legal action.

USER RULES

1. Patrons may use library computers only for legal uses. Examples of unacceptable uses
   include but are not limited to the following.
   1. Attempting to crash, degrade performance, or gain unauthorized access to computer
      systems and networks.
   2. Using the Internet for malicious purposes such as intentionally propagating a virus.
   3. Sending unsolicited advertising.
   4. Operating an on-going business.
   5. Attempting to gain or gaining access to another person’s files or authorization codes.
   6. Using another person’s identification, bar code or pin number, with or without permission.
   7. Displaying obscene material, child pornography, or sexual content that might be harmful to minors.
   8. Harassing other users with messages, prints, or images.
   9. Libeling, slandering, or maliciously offending other users.
   10. Violating copyright laws or software licensing agreements.
   11. Violating federal, state, or local laws, regulations, or ordinances.
2. Computer stations are available for use during regular Library hours except for the last 15
   minutes of the day.
3. Computer stations are available on a first-come first-served basis.
4. People who are without a library card will be issued a Guest Pass. These passes are not
   intended for long term use. Patrons should apply for a Library card as soon as possible to
   avoid having their computer use limited.
5. In order to make computer resources available to the greatest number of patrons possible,
   there is a limit of 3 hours per day per patron. During times of exceptionally heavy use or
   limited access due to instructional workshops or equipment failures, sessions may be limited
   to one hour only.
6. Two users per station is the maximum number permitted at one time. Computer hardware,
   including printers, may not be moved or tampered with.
7. Computer staff provides basic assistance with use of digital resources and equipment. For
   assistance with finding information on the Internet or for a schedule of instructional classes
   in the use of computer equipment and software, please consult a librarian at the Reference
   Desk.
8. Users may not use personal software programs on library computers or alter library software
   configurations. Users are not permitted to make adjustments to or add paper to the printers.
   Please address specific printing needs to the Computer Assistants.
9. Users requiring any specialized installations under the Americans with Disabilities Act must
   inform Library personnel in advance when possible. Library staff will assist with these
   installations.
10. Printing must be completed within the allotted time.
11. The Library provides up to 10 sheets of paper for printing, free of charge per day. Additional
    black and white prints are .10 per sheet and color prints are .25 per sheet.
12. Users should have no expectation of privacy for any materials residing on the workstation or
    server.
13. The Library is not responsible for any incidences arising out of purchasing on-line. Patrons
    are advised to exercise caution when providing credit card and other personal information
    on-line.
14. Users may be denied access to Library computers for a period of time for violations of these
    Rules and Procedures.
15. Computers require a USB drive to save information. You can bring your own USB drive or
    purchase one at the Main Desk.
16.  Please bring your own headphones or ear buds to use on the computers, or purchase
    headphones or ear buds at the Main Desk.

Computers for Children

In addition to the Rules listed above:

1. Children are encouraged to use the computers in the Children’s and Parents’ Services Department.
2. The Children’s and Parents’ Services Internet stations are available for youth through Grade 6.
3. Sessions for Homework Computers last one hour. An additional one hour is allowed if computers are available

Adopted by the Board of Trustees, January 21, 1997;

revised May 18, 1999;

revised June 20,2000.;

revised May 20, 2008;

revised  June 2009;

revised  June 21,2011;

revised  October 2012

revised February 2017

Printable full text of the Computer and Digital Resources Policy

Confidentiality of Library Records

The Patchogue-Medford Library adheres to the following guidelines concerning the disclosure of information about library users.

No information regarding or including:

1. Patron’s name
2. Patron’s address
3. Patron’s telephone number, fax number or email address
4. Library circulation records
5. Borrower’s records
6. Number or character of questions asked by a patron
7. Frequency or content of a patTon’s visits to the Library
8. Any other information supplied to or gathered by the library

shall be given, made available or disclosed to any individual, corporation, institution, government agency or other agency without a valid process order or subpoena. The Library Director is the only person authorized to release any infornlation regarding a patTon.

The Patchogue-Medford Library reserves the right to utilize its collected records while in the course of its operations and in cooperation with other public libraries in Suffolk County.

The Director may authorize the release of certain records to the parent or legal guardian of a library patron seventeen years of age or younger in order to facilitate the collection of fees.

Approved 9/28/88;

Revised June 21,2011

Printable full text of the Confidentiality of Library Records

EXHIBIT/DISPLAY POLICY AND PROCEDURES

BASIC POLICY STATEMENT

The purpose of the Library’s display facilities is to increase public awareness of the Library’s resources and to support its mission as an intellectual, cultural and informational center for the community. For the purposes of this policy the term “display” includes wall exhibits, bulletin board items, enclosed display cases and freestanding exhibits. Exhibits/displays using these facilities shall further one or more of these purposes:

1.  to call attention to a theme related to Library services, collections and programs
2. to bring together Library materials from several subject areas which relate to a theme of current
   interest
3. to highlight current issues, events or other subjects of public interest in an informational manner
4.  to display excellent original art, crafts, photographs or writings
5. to explain the activities of, or issues of interest to, local nonprofit organizations and agencies or to
   display interesting collections or hobbies of local residents.

GUIDELINES FOR DISPLAYS

• Use of the display facilities must be scheduled in advance with the Library display staff. Displays may be scheduled no more than one year in advance and approval will be granted for only one display in this time period.
• The usual length of an exhibit is one month unless other arrangements are made.
• Hours for exhibit shall coincide with hours that the Library is open.
• Interested individuals/groups can obtain an exhibit/display information packet from the designated display staff.
• A completed ‘Application for Exhibit or Display’ accompanied by slides or sample items, should be submitted to the designated display staff. Decisions regarding which exhibits will be accepted rest with the Library display staff designated by the Director. If needed, the staff may consult with the Art Advisory Committee established by the Library. The Library reserves the right to refuse display space to exhibits which, in its opinion, do not further the purposes as stated in its policy statement.
• Display facilities are designed to be reasonably secure; however, the Library is not responsible for the security of displayed items.
• As stipulated in the exhibit agreement, the Patchogue-Medford Library is relieved of all liability for mutilation or damage or loss of exhibit or display from any cause whatsoever.
• No prices may be listed in the exhibit area or provided by Library staff. The Library will furnish or display the name and telephone number of the contact person when requested.
• No items shall be displayed until a signed Exhibit Agreement and a typed list of all items included in the exhibit are given to the display staff. The group or individual initiating the display must supply any labor and/or equipment necessary to mount the display and prepare and supply necessary identifying or explanatory signs. All pieces to be displayed should be wired and ready for hanging. Artists agree to leave their work for the period stipulated.
• Exhibits/Displays will remain in place for the duration of the designated display period. The Library cannot arrange for frequent changes and rearrangements. The Library will not provide storage for the property of exhibitors beyond the agreed upon period.
• in the case of exhibits by more than one person, each artist must complete a signed Exhibit
• Agreement and list of items prior to installation. Those artists with signed agreements on file at the Library shall have preference over any last minute inclusions.
• The Library does not arrange exhibit openings. Any individual/group interested in having an exhibit opening must get approval from the Business Office, Monday through Friday, 9 a.m. to 5 p.m.
• The Library will publicize all exhibits (given adequate lead time) in the Library newsletter. Any additional publicity will be the responsibility of the exhibitor

Approved Approved 6/20/2017

Revised 5/1 8/04, 9/15/92

Printable full text of the Exhibits

Materials Selection

The Board of Trustees of thc Patchogue-Medford Library, recognizing the pluralistic nature of the community it serves and the varied backgrounds and needs of all citizens, regardless of race, color, national origin, sex, religion, marital status, age, disability, or political persuasion, adopts and supports the following Materials Selection Policy.

DEFINITIONS

“Selection” refers to the decision that must be made either to add materials to the collection or to retain materials already in the collection.

“Materials” may include books, pamphlets, maps, magazines, newspapers, manuscripts, compact discs, audiotapes, slides, videotapes, art reproductions and other electronic and audio-visual resources.

RESPONSIBILITY

The authority and responsibility for the selection of library materials is delegated to the Library Director and, under his or her directions, to the professional staff members who are qualified for this activity. The general public and staff members may recommend materials for consideration. Final responsibility for selection lies with the Board of Trustees.

SELECTION CRITERIA

Each type of material must be considered in tenns of its own excellence and the audience for whom it is intended. No single standard can be applied in all cases. Some materials may be selected primarily in terms of artistic merit, scholarship or value to humanity. Others are selected to satisfy the infonnational, recreational or educational interests of the community the library serves. Staff members involved in the selection of resources will be guided by, but not limited to, the following criteria:

Educational, historic or social significance

Favorable reviews found in standard selection sources

• Recommendations based upon preview and examination by the professional staff
• Reputation and significance of the author, producer or publisher
• Validity, currency and appropriateness of material
• Contribution the material makes to balance in the collection
• High degree of user appeal
• Quality and variety of format
• Timeliness or permanence lntegrity
• Educational goals of the school district

The selection of materials on controversial issues will be directed toward maintaining a diverse collection representati ve of various views.

WEEDING

The professional staff keeps the collection vital, useful and within the space available by retaining or replacing essential materials and by removing, on a systematic and continuous basis, those works that are worn, outdated, of little historical significance or no longer in demand.

INTELLECTUAL FREEDOM

The Library Board defends the principles of the freedom to read, listen and/or view. No material whose appropriateness has been challenged shall be removed from the library’s collection without completion of the procedures outlined in the “Reconsideration of Library Materials Policy”.

The responsibility for the reading/viewing/listening by children rests with their parent or legal guardian. The library does not stand in loco parentis. Therefore, selection shall not be inhibited by the possibility that materials may inadvertently come into the possession of children.

The Library Board adopts and declares that it will adhere to and support the Library Bill of Rights (appended).

The Library is pleased to receive gifts of materials from individuals or groups. The same standards that apply to the selection of library materials shall be used to evaluate gifts. It is understood that gifts are given freely without conditions attached and that donations will be used or redirected to best serve the Library and the community.

Appended: Library Bill of Rights Freedom to View

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide Their services.

1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
5. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 18, 1948.

Amended February 2,1961, and January 23,1980, inclusion of “age” reaffirmed January 23, 1996, by the ALA Council.

Revised: June 15,2004

Printable full text of the Materials Selection Policy

Other Materials

Patron Agreement Policy for Electronic Devices

The Patchogue-Medford Library lends several types of devices, including E-book readers, tablets, digital cameras, GPS devices, electric usage meters and thermal leak detectors.

Procedure

• This service is available for adults 18 and older.
• You are required to have a valid Patchogue-Medford Library card.
• You must read and sign the Use Agreement in the presence of a library staff member.
• Devices are loaned for a period of 21 days.
• Devices may be reserved. Holds from other libraries will not be honored.

Borrowing Responsibility

• I am responsible for the device and all components checked out to me. I agree to return the device and all components, and I understand that I will be billed for repair or replacement if the item is returned damaged, is lost or stolen. I agree to pay full replacement cost of missing or damaged devices and all parts.
• I agree that the library may suspend my library card privileges or take any other action necessary in an effort to recover damages arising from my use of the electronic device and its components. I agree the library is free to pursue any other remedies available to it and shall be entitled to recover any collection fees, if I fail to return the device or its components.
•  I understand that the library has the right to treat non-returned devices or components as stolen property and can take all necessary actions to recover it in accordance with the law.
•  I agree not to tamper with the existing hardware or software, or to allow others to do so.

Fines for overdue electronic devices are $5.00 per day up to a maximum of $25.00, or replacement costs if not returned.

Electronic devises must be returned to the Main Desk, never in a book drop.

By signing this agreement, I acknowledge that I have read this document and understand my responsibilities regarding the borrowing of electronic devices.

Printable full text of the Patron Agreement Policy for Electronic Devices

Public Input at Board Meetings

The following rules are adopted to assure order at public sessions of the Board of Trustees.

1. Audience participation is limited to the portion of the meeting designatcd for that plU-pose. The audience shall not enter into discussion or debate at any time unless recognized by the presiding officer.
2. When speaking before the Board, individuals are asked to state their name and address for the record.
3. Trustees do not enter into discussion with individuals during the public input portion of the meeting, but the presiding officer may recognize a board member who wishes clarification.
4. The Board may direct the administration to investigate issues and report back to the Board at a designated meeting.
5. Each person may speak for three minutes.
6. Speaker’s comments should not mention any Library employee by name.
7. Verbal attacks on individual Board members, interruption, slanderous remarks and name­calling are forbidden.
8. Substitution of speakers will not be permitted.
9. When the Board conducts Special Board meetings, there will be no Public Input section.
10. These Rules and Regulations shall be printed at the end of the public meeting agenda.

Approved: August 1995 Revised: August 2011

Printable full text of the Public Input at Board Meetings

Picture Taking

To ensure an an atmosphere for reading and research and to protect patron confidentiality, picture taking is permitted only if approved by the Director, Assistant Director or the Librarian in Charge.

Procedure:

Pictures (including video) may be permitted by the following individuals or groups:

1. Students for class assignments
2. News media
3. Personnel Ii’om other libraries for library purposes
4. Patchogue-Medford Library staff for programs

In no case may the picture-taking be disruptive or invade patron privacy. Picture-takers must always get permission for the individuals being photographed.

The Policy on Picture-Taking at Children’s Programs shall be observed in conjunction with the policy on Picture-Taking in the Library

Adopted by the Board of Trustees August 18, 1997

Printable full text of the Picture Taking in the Library

Policy on Picture-Taking at Children’s Programs

It is permissible for parents to take pictures of their own children during a Children’s and Parents’ Services Department program if they speak to other parents whose children are nearby and these parents do not object; if the picture-taking is not disruptive and if they have spoken to the Children’s librarian in advance and have Library permission

If the Children’s and Parents’ Services Department wishes to take pictures ofa program, the librarian should make a verbal announcement to the participants (thereby getting permission) and make note, in writing of such.

Policy adopted June I, 1992

Revised by the Board of Trustees, August 19, 1997

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Public Behavior Policy

Patchogue-Medford Library has adopted this Public Behavior Policy for the safety and comfort of all who use the Library. The Library Board of Trustees has established procedures and rules. in accordance with Section 262 of the Education Law of the State of New York, by which patrons and visitors may enjoy the Library’s facilities and services.

Library users who violate the Rules of Conduct may be subject to suspension of their Library privileges, exclusion from the Library, anellor legal action. Copies of the Rules of Conduct are posted thTOughout the building and are available on the Library’s website at pmlib.org or by request.

Committing or attempting to commit any activity that constitutes a violation of any federal, state, or local statute or ordinance, such as but not limited to, the following are not pennitted on Library property:

Engaging in sexual conduct or indecent behavior on Library premises, as defined under New York Penal Law

Using controlled substances on Library premises Smoking or other use of tobacco inside the Library Consuming alcoholic beverages on Library premises

Rules of Conduct

Patrons shall be engaged in activities associated with the use of a public library while in the building. Patrons not engaged in reading, studying, using library materials or equipment or attending programs may be asked to leave the building. For the most effective use of the Library, patrons are expected to observe rules of common courtesy. Patrons who are not courteous to others will be asked to stop the discourteous behavior or to leave the Library. Patrons whose bodily hygiene is offensive so as to constitute a nuisance to other persons shall be asked to leave the building. Discourteous behavior which will not be tolerated in the Library includes but is not limited to:

1. Engaging in loud, abusive, or threatening language.
2. Creating unreasonable noise such as loud, boisterous talking or using personal electronic equipment without headphones or at a volume that is audible to others.
3. Engaging in conduct that interferes with other Library llsers’ ability to reasonably use the Library or staffs ability to perform their duties.
4. Loitering, congregating, and hanging around.
5. Rearranging furniture; more than one person per chair.
6. Defacing or destroying library material or property.
7. Monopolizing the public telephones.
8. Eating or drinking on library propelty.
9. Arguing, propagandizing, or preaching.
10. Soliciting, petitioning, or distributing materials or canvassing on Library premises. II. Carrying weapons or weapon-like items on the Library premises.
11. Using cell phones in other than designated areas (Main and Side entrance ways between the glass doors, Main floor video browsing area; Lower lobby).
12. Bringing animals, other than service animals, inside the Library building
13. Prolonged or chronic sleeping.
14. Using Library restrooms for bathing, shaving, washing hair, or other matters of personal hygiene.
15. Entering the building without footwear or clothing.
16. Picture taking or videography without the permission of the subject.
17. Use of the library for business purposes is prohibited.

The Library Director or the Director’s designee shall be responsible for the enforcement of these Rules of Conduct. Unacceptable behavior on the part of the Library user can result in loss of Library privileges. Depending on the severity of the violation, the Library will institute discipline ranging from a verbal warning, through denial of specific privileges, such as use of Library computers, to denial of the right to use the Library for a specified time period.

Each person shall have the right to submit a written notice of appeal to the Board of Trustees within thirty (30) days of any action taken by the Library Director which suspends borrowing privileges or revokes the right to enter the Library premises.

Approved: February 19, 2013

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Public Relations

The following rules are adopted to assure order at public sessions oftJle Board of Trustees.

1. Audience participation is limited to the portion of the meeting designated for that purpose. The audience shall not enter into discussion or debate at any time unless recognized by the presiding officer.
2. When speaking before the Board, individuals are asked to state their name and address for the record.
3. TllJstees do not enter into discussion with individuals during the public input pOllion of tJ,e meeting, but the presiding officer may recognize a board member who wishes clarification.
4. The Board may direct the administration to investigate issues and report back to the Board at a designated meeting.
5. Each person may speak for three minutes.
6. Speaker’s comments should not mention any Library employee by name .
7. Verbal attacks on individual Board members, interruption, slanderous remarks and name­calling are forbidden.
8. Substitution of speakers will not be permitted.
9. When tl1e Board conducts Special Board meetings, tJ,ere will be no Public lnput section.
10. These Rules and Regulations shall be printed at the end of the public meeting agenda.

Approved: August 1995 Revised: August 2011

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Public Use of the Piano

1. Use of the piano must be scheduled in advance. An “application for the Use of the Patchogue-Medford Library Meeting Rooms” must be completed and submitted to the Library Director for Approval.
2. Use of the piano is limited to district residents only.
3. Use of the piano is limited to one (I) hour per week.
4. Hours for use of the piano are limited to 4:30 – 6:30 pm, but where there is other availability of the rooms every effort will be made to accommodate a request.
5. The entire Meeting Room (A and B) must be scheduled for use of the piano.
6. Applications for the use of the piano may be renewed every 3 months ifno others are waiting.
7. Custodians are responsible for unlocking the piano before and after each lise.
8. No food or beverages or smoking are allowed in the meeting rooms.
9. The Library Board assumes no responsibility for personal propel1y left on the premises or for personal injury.
10. All other rules and regulations for use of the meeting rooms shall apply.

1992

UNATTENDED CHILDREN POLICY

For your children’s safety and comfort, the Library asks that all children below the age of nine be accompanied and supervised by a parent or responsible caregiver (age twelve or over) while using the Library.

• Parents or caregivers, not the Library staff, are responsible for the behavior and supervision of their children while using the Library.
• The Library does not assume responsibility for children’s safety or behavior when they are in the Library. Children must obey all Library rules. Parents should be aware that children age nine and over exhibiting disruptive behavior may be told to leave the Library.
• Libraries may have sudden emergencies that cause them to close without advance warning or programs may be cancelled or end early. Parents should advise their children on what to do in these or other unexpected circumstances.
• Parents should be aware of Library hours and program ending times.
• Library staff will attempt to contact parents or a responsible caregiver if children under age 9 are left unattended. Ifparents or responsible caregivers are unavailable, proper authorities will be contacted.
• (Information on private and public agencies that provide child care on a regular or occasional basis is available from a Librarian.)

Adopted: October 15, 1996 Revised: June 19,2001

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UNATTENDED YOUNG ADULTS POLICY

For the safety and comfort of young adults, parents and young adults should be aware of the following Library policies:

• Parents or caregivers, not the Library staff, are responsible for the behavior and supervision of their children while using the Library.
• The Library does not assume responsibility for the safety and behavior of young adults when they are in the Library. Young adults must obey all Library rules. Parents should be aware that young adults exhibiting disruptive behavior may be told to leave the Library.
• Libraries may have sudden emergencies that cause them to close without advance warning or programs may be cancelled or end early. Parents should advise their young adult children on what to do in these or other unexpected circumstances .
• Parents should be aware of Library hours and program ending times.

Adopted: June 19,2001

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Workplace Violence Prevention

Nothing is more important to the Patchogue-Medford Library than the safety and security of our employees. Abusive or threatening language, threatening behavior or acts of violence against employees, visitors, guests or other individuals by anyone on Library property will not be tolerated.

Any person who makes threats, exhibits threatening behavior, or engages in violent acts on Library property will be removed from the premises as quickly as safety permits and shall remain orf Library property pending the outcome of an investigation. The Library’s response to incidents of violence may include suspension and/or termination of any business relationship, reassignment of job duties, suspension or termination of employment, permanent exclusion from the premises and criminal prosecution of those involved.

All personnel are responsible for notifying the Head of Security, the Director or Assistant Director of any threats they have witnessed, received, or have been told that another person has witnessed or received. Personnel should also report behavior they regard as threatening or violent if that behavior is job-related or might be carried out on library property.

An employee who applies for or obtains a protective or restraining order that lists the Library as a protected area must provide a copy of the petition and declarations used to seek the order and a copy of any temporary or permanent protective or restraining order that was granted .

The Library’s procedures for Life Threatening Emergencies and Bomb Threats are appended as paI1 of this Policy.

Approved by the Board of Trustees

Date: 11/2/2007

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